Music Program Administrative Assistant


Program Assistant – Music Department
Position Description:
To support the Minister of Music & Worship, Director of Children’s Music, Organist and other music staff with administrative and programming support
Status: part time, hourly, non-exempt, at-will
Hours: 15-20 hours per week (including Sundays and additional special events as needed)
Benefits: N/A
Supervisor:  Associate Pastor for Music & Worship
Primary Duties (including but not limited to)

  • Create and maintain directory of choirs within DUMC’s database
  • Report licensing information for music/video usage on a weekly basis for all DUMC groups
  • Prepare and gather required paperwork (medical/liability/registration forms) and collect/track payments for all choir trips
  • Verify that all children and youth choir volunteers and chaperones are properly trained according to DUMC’s Safe Sanctuary Policy and have appropriate background checks
  • Complete and verify all calendar and room reservation requests
  • Maintain folder and cubbing assignments for all choirs
  • Maintain music library database for all music
  • Maintain schedule of Acolytes, Bible bearers, and Crucifers
Specific Tasks:
  • Recruit, coordinate and manage team of volunteers to file, sort, clean-out music folders
  • Organize choir room on a weekly basis
  • Assist volunteers in robe management
  • Assist in the set-up for all choir rehearsals
  • Photocopy music as necessary, directed and legally appropriate
Direct Support for Associate Pastor for Music & Worship:
  • Maintain sign-out schedule for Sunday and keep supervisor informed of fluctuation
  • Maintain communication about choir concerns as directed by supervisor
  • Handle retreat logistics and details as assigned by supervisor
  • Handle logistic for major performances as assigned by supervisor
Qualifications and Aptitudes:
Be respectful of United Methodist tradition and practices. Practicing Christian preferred.
Minimum of two years training and experience. Bachelor’s Degree preferred.
Experience with church culture a plus.
Ability to work collaboratively with others.
Must be able to work with diverse individuals, communicate well both in written and verbal forms.
Ability to work well in a non-structured, creative environment.
Proficient in Microsoft Office (Excel, Work, Publisher, PowerPoint). 
Experience with ACS software (People module) a plus.

Contact: The Reverend Dr. Kevin Turner

Church/Org/Business Name: Davidson United Methodist Church

Address: 233 South Main Street DAVIDSON 28036

Phone: 704-892-8277

Email: Click to email

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