Music Program Administrative Assistant

Program Assistant – Music Department
 
Position Description:
To support the Minister of Music & Worship, Director of Children’s Music, Organist and other music staff with administrative and programming support
 
Status: part time, hourly, non-exempt, at-will
Hours: 15-20 hours per week (including Sundays and additional special events as needed)
Benefits: N/A
Supervisor:  Associate Pastor for Music & Worship
 
Primary Duties (including but not limited to)
 
Administration:

• Create and maintain directory of choirs within DUMC’s database
• Report licensing information for music/video usage on a weekly basis for all DUMC groups
• Prepare and gather required paperwork (medical/liability/registration forms) and collect/track payments for all choir trips
• Verify that all children and youth choir volunteers and chaperones are properly trained according to DUMC’s Safe Sanctuary Policy and have appropriate background checks
• Complete and verify all calendar and room reservation requests
• Maintain folder and cubbing assignments for all choirs
• Maintain music library database for all music
• Maintain schedule of Acolytes, Bible bearers, and Crucifers

 
Specific Tasks:

• Recruit, coordinate and manage team of volunteers to file, sort, clean-out music folders
• Organize choir room on a weekly basis
• Assist volunteers in robe management
• Assist in the set-up for all choir rehearsals
• Photocopy music as necessary, directed and legally appropriate

 
Direct Support for Associate Pastor for Music & Worship:

• Maintain sign-out schedule for Sunday and keep supervisor informed of fluctuation
• Maintain communication about choir concerns as directed by supervisor
• Handle retreat logistics and details as assigned by supervisor
• Handle logistic for major performances as assigned by supervisor

 
 
 
 
Qualifications and Aptitudes:
Be respectful of United Methodist tradition and practices. Practicing Christian preferred.
Minimum of two years training and experience. Bachelor’s Degree preferred.
Experience with church culture a plus.
Ability to work collaboratively with others.
Must be able to work with diverse individuals, communicate well both in written and verbal forms.
Ability to work well in a non-structured, creative environment.
Proficient in Microsoft Office (Excel, Work, Publisher, PowerPoint). 
Experience with ACS software (People module) a plus.
 

Contact: The Reverend Dr. Kevin Turner

Church/Org/Business Name: Davidson United Methodist Church

Address: 233 South Main Street DAVIDSON 28036

Phone: 704-892-8277

Email: Click to email

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