Administrative Assistant (Full-Time)

7/31/2018

First United Methodist Church - North Wilkesboro is accepting applications for the position of Administrative Assistant. The position is full-time with an average of 30-35 hours each week. Pay range $28,000 - 30,000, commensurate with experience. Deadline to accept applications is: August 20, 2018.

Position Title: Administrative Assistant

Overall Job Description:To support the mission and vision of First United Methodist Church, North Wilkesboro by directing and managing the administrative operations of the church, including the coordination of business and accounting functions of the church office, the coordination all church information for the church bulletin, managing the church facilities and scheduling of events, and as other functions as directed by the Senior Pastor.

The Administrative Assistant shall also collaborate with the Senior Pastor and staff of the church to share the Good News of Jesus Christ with all people, including those outside the membership of the church of our community, regardless of social and economic status, and to assist the staff in assimilating new members into the ministry and mission of the church.

Reports To:Senior Pastor

Essential Duties and Responsibilities

Oversee and coordinate with outside contractors regarding certain financial and business responsibilities
Oversee and coordinate with all parties regarding the weekly church bulletin and monthly newsletter, making sure that both are completed with all pertinent information in a timely manner
Oversee and manage church grounds, facilities, and equipment including the scheduling of events, coordinating room assignments, overseeing maintenance of building and grounds and all church equipment
To provide secretarial services to the Senior Pastor, staff and church leaders
To maintain proper records and reports as directed by Senior Pastor and Church leadership
To operate the Church Phone Tree
To perform other tasks as directed by the Senior Pastor
Maintain confidentiality of personal and personnel information

Required Skills and Competencies:

Possess a servant’s heart in their interactions with all members, guests, and contractors
Ability to effectively communicate and demonstrate the mission and vision of the church to all people
Ability to work as a valued team member of the church staff
Ability to multi-task and balance multiple duties and projects at one time
Strong organizational and planning skills

Desired Skills:

Ability to share the Good News of Jesus Christ in a warm and welcoming way
Ability to be flexible and serve the needs of the Church in a manner that is relevant and positive
Knowledge of Safe Sanctuary policy and procedures

Terms of Employment:

The position is full-time

Specific Responsibilities:

1. Business Operations

Manage the business operations of the church office by working with Senior Pastor and coordinating with appropriate staff members as necessary.
Develop and implement a management information system, including all membership information, as well as calendar(s) for programs and service opportunities, to enhance the efficient operation of the church
Monitor the implementation of church policies, including the personnel policy and Safe Sanctuary policy
Work with the appropriate committees in planning and promoting the annual church stewardship campaign and any capital campaign, and provide necessary reports as needed
Oversee the administration of the Emergency Fund and to assist Emergency Fund servants as needed

2. Facilities' Management

Be responsible for the buildings, grounds, and equipment/furnishings and ensure their proper care in order to create a safe and inviting environment, with attention also given to helping the church safeguard the earth's resources
Collaborate with building maintenance, custodial, and security personnel
Ensure compliance with applicable fire and safety codes and take all reasonable efforts to enhance the safety and security of the buildings and grounds
Assume primary oversight responsibility for repair, maintenance, and replacement of church facilities and equipment, as directed by the Trustees
Work with the Trustees to establish and implement an asset management plan to anticipate and prepare for capital equipment repair and/or replacement
Supervise the assignment of classrooms and meeting spaces with staff, committees, and outside groups
Assist in evaluating and obtaining appropriate insurance coverage and policies

3. Information Technology

Maintain telephone, computer, and management information systems and other office equipment in good working order
Periodically review and evaluate appropriateness, reliability, and effectiveness of telephone, computer, and management information systems and other office equipment to ensure effective communication with members and staff
Facilitate any necessary staff training on telephone, computer, and management information systems and other office equipment

4. Human Resources Oversight

Maintain and secure employee records and files
Post job openings and work with senior pastor to fill non-ministerial employee positions
Ensure compliance with applicable state and federal employment laws
Work with Staff Parish Chair to monitor, evaluate, and administer employee benefit programs
Orient new employees
Conduct and document exit interviews to safeguard church property (intellectual, electronic, and physical)
Assist Senior Pastor in developing an organizational chart for all employees

Contact: Dr. Tim Roberts

Church/Org/Business Name: First UMC - North Wilkesboro

Address: 401 6th Street PO Box 1145 North Wilkesboro NC 28659

Phone: 336-838-2691

Email: Click to email

Website: firstnw.org