Program Coordinator -- Office of Wesleyan Engagement at Duke Divinity School

Tuesday, October 18, 2022
Classifieds
10/18/2022

PROGRAM COORDINATOR, DUKE DIVINITY SCHOOL

Work Arrangement: 
Requisition Number:  215568
Regular or Temporary:  Regular
Location:  Durham, NC, US, 27710
Personnel Area:  UNIVERSITY
Date:  Oct 13, 2022
 
Duke University:
 
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
 
OCCUPATIONAL SUMMARY
The primary responsibility of the Program Coordinator is to plan, coordinate and administer assigned programs in the Office of Wesleyan Engagement at Duke Divinity, including the development, implementation and supervision of related procedures, processes and services. The Program Coordinator reports primarily to the Senior Director of Wesleyan Formation Initiatives in conversation with the Associate Director of Rural Church Engagement within Duke Divinity and serves as a key member of a team that works collaboratively to supply excellent service to the organization’s clients. 
 
WORK PERFORMED
Plan, coordinate and administer assigned programs.
  • Coordinate regular programs of The Office of Wesleyan Engagement including, but not limited to, Wesleyan Formation Initiatives, Methodist House of Studies, Convocation on the Rural Church, Study Leave and Convocation and Pastors’ School.
  • Support team members in proper methods and procedures and ensure accuracy in work.
  • Assist program directors to create planning and production timelines and adhere to budgetary requirements.
  • Coordinate and facilitate faculty and speaker relationships, materials, audiovisual, travel and hospitality.
  • Plan and coordinate registration processes, including creation of event and registration site in event database.
  • Create and manage event timelines within the database and gatekeeper for those activities.
  • Assemble event schedules.
  • Oversee assembly of event materials.
  • Book facility reservations and space assignments; research service providers; arrange event hospitality, including meals, accommodations and transportation.
  • Review service provider contracts. Manage event registration.
  • Administer and supervise event operations both on and off-site.
  • Assist participants with content and curricular inquiries.
  • Interface with vendors to ensure cooperative efforts are enhanced and available resources are utilized.
  • Conduct site and event visits to observe service performance of vendors, as needed.
  • Collaborate with program directors to negotiate and obtain vendor contracts.
  • Submit deposits for vendor contracts.
  • Submit vendor invoices; coordinate timely payment.
  • Provide timely feedback and evaluation to vendors.
  • Maintain good working relationships by providing timely information and fulfilling contract terms.
 
Execute the marketing strategy for services.
  • Coordinate public relations activities related to assigned programs including invitations, printed materials, advertising, and execute web page updates and changes.
  • Contribute to calendar of events.
  • Coordinate elements of the plan and schedule of release of invitations and web pages.
  • Identify appropriate methods through research and recommendation.
  • Assemble program information.
  • Manage distribution of information and assure accuracy of lists.
  • Provide periodic email and correspondence updates to internal and external constituencies.
  • Review results of participant evaluations with program director and draw conclusions on impact of program content, event planning and participant satisfaction.
  • Recommend and implement modifications to operations and/or program content to improve effectiveness and use of resources.
 
Serve as a representative of the Divinity School at program events and in public and university settings.
  • Attend professional meetings as appropriate.
  • Act as liaison to other programs, offices and departments at Duke.
 
 
Perform other related duties incidental to the work described herein.

Minimum Qualifications

 
 

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
 

Experience

 
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
 
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
 
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
 
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Contact: Ken Spencer

Church/Org/Business Name: Duke Divinity School

Address: 407 Chapel Dr / PO Box 90968 Durham 27708-9984

Phone: 9196135352

Email: Click to email

Website: https://careers.duke.edu/job/Durham-PROGRAM-COORDINATOR%2C-DUKE-DIVINITY-SCHOOL-NC-27710/947128000/

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