AC2022 Housing and Meals
*UPDATE 6-1-22: Lake Junaluska is processing advanced meal requests. Instead of calling each guest, they will be charging the credit card on file for the meals ordered. You will see this charge on your bank statement in the next 5-10 days and your receipt will be your statement at check-out. Meal tickets will be given out during lodging check-in at the Bethea Welcome Center. Please do not call reservations to check the status of your request. Thank you for your patience!
Download a copy of the AC2022 housing and meals letter (Or, read the full letter below.)
February 10, 2022
To: Members of the 2022 Western North Carolina Conference
We are looking forward to welcoming you to Annual Conference at Lake Junaluska for the June 17-19, 2022 session of the Western North Carolina Conference! Enclosed is information for your use in making lodging reservations. Please read the following material very carefully!
The clergy session will be Thursday, June 16 at 3:00 p.m.
The opening worship service is scheduled for Friday, June 17 at 10:30 a.m.
Business sessions will continue through Friday and Saturday.
Annual Conference will adjourn on Sunday at noon.
RESERVATIONS FOR LAKE JUNALUSKA-OWNED PROPERTIES
Registration for housing for Annual Conference happens through lake Junaluska. In order to request housing in one of the Junaluska-owned facilities (not including rental houses), you will complete the on-line Housing Request Form. The link for requesting housing at Lake Junaluska will be available at www.ac2022.org between Friday, March 4, 2022 and Friday, March 18, 2022.
If you are unable to access the on-line request form, you can obtain a paper copy by calling the reservations team at Lake Junaluska at 800-222-4930 between March 4-18. Please do not complete duplicate forms.
After the March 18th deadline, all housing requests that have been received will be randomly ordered and placed into available rooms. You will be notified by April 1, 2022 of your lodging assignment. Your random order is not affected by the date the form is completed. There is a 3-night minimum stay in both The Terrace and the Lambuth Inn during Annual Conference.
**UPDATE 3/31: With a large number of responses on the housing request form, Lake Junaluska reservationists are hard at work placing reservations and will be notifying guests by Friday, April 8, instead of April 1 as previously announced. For inquiries, please contact Lake Junaluska reservations at 800-222-4930.**
The following six facilities are owned by Lake Junaluska Conference and Retreat Center (see enclosed rate sheet):
- The Terrace (3-night minimum stay)
- Junaluska Apartments
- Mountainview Lodge
- Lambuth Inn (3-night minimum stay)
- Hillside Lodge
- Lake Junaluska Campground
MEALS IN HOTEL DINING ROOMS
Purchasing meals 21 days or more in advance of Annual Conference will save you both time and money. Simply fill out the Advance Meal Purchase Form link available at www.ac2022.org and order your meal plan. Meal charges will be higher if you decide to purchase any meals after May 26, 2022 .
If you are unable to obtain housing in one of the facilities listed above, or if you prefer to stay in a facility off the Junaluska grounds, please visit this website: www.visitncsmokies.com. It has contact information for many lodging options including hotels, cabins, and campgrounds.
HANDICAPPED CONDITIONS AND SPECIAL NEEDS
Lake Junaluska will process handicap and special needs requests, according to details provided on your submitted Housing Request Form. You should follow the instructions above to request housing, and answer the questions about special needs on the request form. Lodging near Stuart Auditorium is very limited. Many handicapped-accessible parking places are designated on the Junaluska campus. There are more requests for special consideration than can be honored. Please note: Only the special needs of the conference member, not those of his or her spouse or family member, may be taken into consideration.
Deaf interpretation will be provided at each worship service. Transcription services projected on a screen will be offered for all sessions. Please contact Kim Ingram by April 1 at (firstname.lastname@example.org) if there are any other special needs for consideration, including language interpretation.
Registration for conference will open on Thursday morning, June 16, in the Terrace Auditorium on the third floor of The Terrace. An exact schedule will be available in the program and reports book in advance of conference. Please plan to arrive and register prior to the first session in order to receive a nametag and be eligible to participate.
Check-in for all Lake Junaluska properties is at Bethea Welcome Center, 91 N Lakeshore Dr, Lake Junaluska, NC 28745. Large groups are asked to provide arrival times in advance by calling the reservations office at 800-222-4930. Each adult is still required to check-in individually, and present a photo ID and a credit card for incidentals. Large buses should plan on entering the Lake Junaluska Campus at the main gate (off of US 19), and will be instructed where to park.
If you are a lay member of conference representing your local church/charge and find that you cannot attend the conference, please pass this material to your pastor, who will give it to the alternate member. Member information should be updated by your pastor directly in the Church Leaders page of the Church Dashboard until June 1st.
District at-large members who can’t come should notify their district office.
SPECIAL EVENTS OR MEETINGS
ANY GROUP wishing to schedule special events and/or meals during Annual Conference should complete the Special Events Form link available at www.ac2022.org. This information will be forwarded to the group sales team at Lake Junaluska for booking. In order for special events to be included in the conference program, you should ALSO contact Marsha Patton in the conference secretary’s office at email@example.com.
Petitions to be considered by the body will be due by April 1st to the Conference Secretary.
This is the only mailing that you will receive through postal mail. Further information and pre-conference materials will be posted on the conference website (www.ac2022.org) when available. Please check it regularly beginning in April for further information.
QUESTIONS ABOUT HOUSING at Lake Junaluska may be directed to the Reservations Office, 1-800-222-4930; PO Box 67, Lake Junaluska, NC 28745. The office is open from 8:00 a.m. until 5:00 p.m., Monday through Friday.
If you have any additional questions, please check with your Pastor or District Office.
We look forward to seeing you at Annual Conference in June!